How To Plan A Party: Tips For Any Occasion

Wondering how to plan a party? It’s much easier to attend a party than it is to plan a party. It pretty much goes without saying, but the joy of being able to show up, dance and eat food cannot convey the struggles of the party planner. It can be a hard task at times, especially if the event is a sizeable one. This difficulty mainly stems from worrying about whether the party will live up to expectations. You will have yours, but your guests may have their own. Just remember that it’s impossible to get everything perfect for everyone, and try to focus on enjoying proceedings.

So choose the perfect outfit, crack on the music and have a killer party – just as soon as you’ve planned it! Hopefully these tips will help if you have a big event coming up and are stuck with how to plan a party.

party planning tips

To theme or not to theme?

This really depends on the age range of your guests. A party for your granddad’s 70th doesn’t really lend itself well to a superhero theme. In fact, it doesn’t really lend itself well to any theme, so don’t insist on one just because it seems to have become the norm. But you can be clever with this notion, too. Themes are a good way to have your guests themselves provide the entertainment, which takes a weight off you. If everyone is dressed up in costumes, it inherently makes the day more fun. Just make sure you carefully factor in the predominant age range of the guests present so this doesn’t irritate anyone.

Don’t spread yourself too thinly

It’s easy to get caught up in the excitement of the whole thing. This can lead you to looking at flowers, catering, venues, outfits, music, entertainment… and it can all get too much. The planning process should be as stress-free as possible – it should be part of the enjoyment. To combat any negative effects, look for party-planning services that can combine tasks for you. For example, a party catering company that can find you a venue as well as sort food is better than doing those jobs individually.

Provide enough seating

If you’ve ever had to stand up for a long period of time at a party, you’ll be well aware of the pains of no seating. It can make guests feel left out too, pushed away from all those table conversations that dominate the atmosphere. So whether you’re hosting at home or at a venue, make sure it’s stocked with tables and chairs. If you have an outdoor space at your disposal, make full use of this to maximise your space.

Provide food bags for guests

As hard as you try, you’ll never get the amount of food you need just right. For starters, I’d recommend overestimating rather than underestimating. You can’t provide more food on the day without a lot of faff. And then, if you do overestimate, at least everyone will have a full belly. And by providing food bags for your guests to take home snacks with, you ensure that not too much food goes to waste.

Invest in a photo booth

Parties with music and food are fine, but you need more for your guests to do than that. Some people can find it quite dull to just sit down and talk for hours on end, no matter how interesting the conversation. A photo booth is a great way for everyone to create fond memories of the night that they can take with them. Throw in some silly hats and scarves too as props for some extra hilarious photos.

If you were looking for tips on how to plan a party, I hope these helped you get started!

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  1. A
    November 13, 2016 / 1:35 pm

    Really good advice, thank you. Containers of some kind to deal with extra food are so easy to forget, but by providing bags, like you suggest, a miscalculation can be turned into a nice bonus for everyone!

    • melissajanelee
      November 18, 2016 / 12:30 pm

      So glad you agree! And who doesn’t love a little extra bonus 🙂

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